British Lacrosse Ltd is a company limited by guarantee established:
- to encourage and promote the sport of lacrosse amongst all sections of the community in Great Britain;
- to promote and protect the interests of its members by such lawful means as the directors may from time to time think fit;
- to be responsible for the preparation, selection and performance of both men’s and women’s Great Britain lacrosse squads and teams and their participation in such international lacrosse competitions as it considers appropriate, provided that its members are ineligible to participate in such competitions individually;
- to be responsible for the preparation, selection and performance of both men’s and women’s Great Britain development programme athletes and officials and the participation in any event or development programme activity in which a Great Britain athlete or official is involved;
- to collaborate with its members to establish and agree a strategic framework to help grow participation in lacrosse and strengthen its members’ performance pathways throughout Great Britain;
- to represent the interests of Great Britain lacrosse within World Lacrosse;
- to represent the interests of Great Britain lacrosse within the British Olympic Association;
- to represent the interests of Great Britain lacrosse to UK Sport and such other national and international organisations as may be appropriate;
- to collaborate with its members on the wider development of the sport of lacrosse, including on financial and commercial matters, within Great Britain and internationally;
- to have ownership of the intellectual and commercial properties associated with the Great Britain men’s and women’s lacrosse teams and to raise funds by way of sponsorship, exchequer or lottery funding, merchandising and such other commercial means as may be thought fit; and
- to do anything incidental or conducive to the promotion of the above objects.
We take your privacy very seriously and we are committed to protecting the privacy and security of your Personal Information. Please read this Privacy Statement carefully as it contains important information on who we are and how and why we collect, store, use and share your Personal Information. It also explains your rights in relation to your Personal Information and how to contact us or the supervisory authorities should you wish to make a complaint.
British Lacrosse Ltd is a “data controller” and is registered with the UK Information Commissioner’s Office (ICO) for data protection purposes (registration number ZB209996). This means that we are responsible for deciding how we hold and use Personal Information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.
Our use of your Personal Information is subject to Data Protection Law. Data Protection Law says that the Personal Information we hold about you must be:
- Used lawfully, fairly and in a transparent way;
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes;
- Relevant to the purposes we have told you about and limited only to those purposes.
- Accurate and kept up to date;
- Kept only as long as necessary for the purposes we have told you about;
- Kept securely.
2. Key terms
|We, us, our||British Lacrosse Ltd, registered in England and Wales (No. 13006926) with its registered office at National Squash Centre, Rowsley Street, Manchester, M11 3FF, United Kingdom|
|Personal Information||Any information relating to an identified or identifiable individual|
|Special category Personal Information||Personal Information revealing racial or ethnic origin, political opinions, religious beliefs, philosophical beliefs or trade union membership; genetic and biometric data; data concerning health, sex life or sexual orientation|
|Data Protection Law||The EU General Data Protection Regulation 2016/679 (the “GDPR”), the Data Protection Act 2018 (the “DPA”) and other relevant EU and UK legislation|
3. Personal Information processed by British Lacrosse Ltd
3.1 What Personal Information is collected about you
The Personal Information we collect about you depends on our relationship with you but it commonly includes:
- Contact details, such as your full name, title, address(es), telephone number(s) and personal email address(es);
- Other personal details, such as date of birth, gender, nationality, education, occupation, marital status (including spouse/partner and dependants), other sports/hobbies pursued;
- Your image and other visual content relating to your physical appearance;
- Your location and whereabouts;
- Details of your membership of any lacrosse clubs, whether or not affiliated to England Lacrosse, Lacrosse Scotland or Wales Lacrosse, including any positions held;
- Details of your membership of other sports National Governing Bodies or International Governing Bodies;
- Information relating to and/or contained in (including copies of) identification documents, certificates of competence, licences or other professional qualifications held, including:
- passport, identity card and/or other form of identification);
- driving licence;
- Photographs, for instance in connection with photo verified qualifications or credentials;
- Financial and payment information;
- Dates on which you make contact with us;
- Information that we receive in the course of undertaking a safeguarding (e.g. Disclosure and Barring Service, AccessNI or Disclosure Scotland) check on your behalf;
- For those applying to join British Lacrosse Ltd as a member of staff, employment information including:
- salary, annual leave, pension and benefits information;
- start and end dates for periods of employment or other work;
- location of employment or workplace;
- immigration status, including information relating to visas;
- social security number(s) and payment details;
- bank account details, payroll records and tax status information;
- recruitment information, including copies of right to work documentation, previous employment details, training records, professional memberships, references and other information included in a CV or cover letter or as part of the application process;
- performance information;
- disciplinary and grievance information;
- CCTV footage and other information obtained through electronic means such as swipecard records;
- For those participating in any competitions, events, training programmes, squads or teams:
- the name, address, email address and phone number of your next of kin and/or emergency contact;
- details of any relevant training records and training plans;
- details of your participation and performance;
- any relevant dietary records and details of your dietary requirements;
- For those who are under 18 years of age, contact details for your parent or legal guardian, including full name, title, address(es), telephone number(s) and personal email address(es), date of birth, gender, nationality, education, occupation, marital status (including spouse/partner and dependants);
- For those applying to join British Lacrosse Ltd as a director, committee member, volunteer or contractor or in some other capacity:
- details of your current occupation and employment history;
- details of any relevant qualifications, credentials or experience you may have;
- health information including any particular health conditions or mental or physical impairments you may have which may impact on your role;
- For those applying for a British Lacrosse qualification or credential, the results of any examination, assessment or training course and any accompanying notes and observations regarding your performance;
- For those using the British Lacrosse Ltd website:
- technical information, including the Internet protocol (IP) address used to connect your computer or mobile device to the internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;
- information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); pages you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number;
- real time location data from your mobile device.
We may also collect, store and use the following “special categories” of more sensitive Personal Information (which will only be collected when you have provided your express consent):
- information about your race or ethnicity, religious beliefs, sexual orientation and political opinions;
- information about your physical or mental health, including any disability, medical condition, health and sickness record, allergies, smoking habits, alcohol consumption and drug use;
- information about criminal convictions and offences.
3.2 How your Personal Information is collected
We have a range of roles so we may or will collect Personal Information about you at different times and in different ways, depending on our relationship with you, including when:
- You contract or correspond with British Lacrosse Ltd.
- You participate in British Lacrosse Ltd’s activities:
- You become a director of British Lacrosse Ltd, you become a member of a British Lacrosse Ltd committee or you volunteer for us in any other capacity;
- You join or participate in, or any child for whom you are responsible joins or participates in, any of our competitions, events, training programmes, squads or teams;
- You become an instructor, examiner, trainer, coach, official or other British Lacrosse Ltd qualification or credential holder;
- You join us as a member of staff or agree to become a contractor for us;
- You use a British Lacrosse Ltd product or service:
- You use the British Lacrosse Ltd website (www.britishlacrosse.org), for example to submit an enquiry;
- You subscribe for email newsletters and updates;
- You buy any products or materials from us;
- You use any British Lacrosse Ltd online materials;
- You participate in any competitions, events, training programmes, squads or teams organised or managed by us;
- You enter a promotional competition or survey run by us;
- You obtain any training or coaching directly from us;
- You undertake any assessment or examination provided by us;
- You obtain a British Lacrosse Ltd qualification or credential which is centrally registered by us;
- You ask us to provide professional, technical or other advice;
- You engage with us in connection with our competition rules, including any dispute or appeal under those rules;
- You ask us to provide verification of any of your relevant qualifications, credentials or experience or refer any person to us to obtain any such verification;
- You ask us to undertake a safeguarding (e.g. Disclosure and Barring Service, AccessNI or Disclosure Scotland) check on your behalf;
3.3 From whom your Personal Information is collected
Primarily, we collect Personal Information about you directly from you. We may also collect your Personal Information from third parties, including:
- England Lacrosse, Lacrosse Scotland or Wales Lacrosse;
- clubs affiliated to England Lacrosse, Lacrosse Scotland or Wales Lacrosse, including individual members of those clubs;
- clubs not affiliated to England Lacrosse, Lacrosse Scotland or Wales Lacrosse, including individual members of those clubs;
- members of the public;
- examiners, assessors, trainers, instructors and coaches;
- any person making a booking for any competitions, events, training programmes, squads or teams or other activities on your behalf;
- your parent or legal guardian, if you are a minor and he or she provides us with information about you on your behalf;
- any referee identified by you in support of an application to join British Lacrosse Ltd;
- any organisation that issued you with a relevant qualification or credential;
- organisations we engage to carry out customer satisfaction surveys;
- other sports National Governing Bodies, whether established in the UK or overseas;
- sports International Governing Bodies, whether established in the UK or overseas;
- sporting regulatory and funding bodies both in the UK and overseas (including countries outside of the EEA);
- sub-contractors in technical, payment and delivery services;
- advertising networks and analytics providers;
- search information providers;
- employment agencies;
- credit reference agencies;
- social networks;
- fraud prevention agencies;
- payroll service providers;
- agents working on our behalf;
- market researchers;
- medical practitioners*;
- publicly accessible sources, e.g. Companies House or HM Land Registry; and
- Government and law enforcement agencies.
* In some circumstances, we may ask your doctor or other medical professional to send us a report. We will only do this if we get your consent first.
3.4 How and why your Personal Information is used
Under Data Protection Law, we can only use your Personal Information if we have a proper reason for doing so, e.g.:
- for the performance of our contract with you or to take steps at your request before entering into a contract;
- for our legitimate interests or those of a third party;
- to comply with our legal and regulatory obligations; or
- you have given consent.
A legitimate interest is when we have a justifiable reason to use your information, whether for our own purposes or for those of third party, so long as this is not overridden by your own rights and interests.
We may also use your Personal Information in the following situations, which are likely to be rare:
- where we need to protect your vital interests (or the vital interests of someone else). Vital interests are normally interests that are essential for someone’s life;
- where it is needed in the public interest [or for official purposes].
The table below explains what we use your Personal Information for and our reasons for doing so. The list set out below is not exhaustive:
|What we use your Personal Information for||Our reasons|
|To keep our central records up to date, including updating and enhancing records of: memberships; qualifications or credentials held; examinations or assessments undertaken; and participation in any competitions, events, training programmes, squads or teams||For the performance of our contract with you or to take steps at your request before entering into a contract For our legitimate interests or those of a third party|
|To verify that players meet the prescribed eligibility criteria for international competitions or events||For the performance of our contract with you or to take steps at your request before entering into a contract For our legitimate interests or those of a third party|
|To provide you with any products and services that you request from us including: items purchased from us; participation in any competitions, events, training programmes, squads or teams; and examination and assessment services||For the performance of our contract with you or to take steps at your request before entering into a contract|
|To register you as a qualification or credential holder||For the performance of our contract with you or to take steps at your request before entering into a contract|
|To keep you up to date with certain information when this is required because you hold a particular qualification or credential||For the performance of our contract with you or to take steps at your request before entering into a contract|
|To consider an application to join British Lacrosse Ltd as an employee, director, committee member, volunteer or contractor or in some other capacity and to manage any such relationship|
|To make decisions about your recruitment, appointment or engagement, including: determining your terms of appointment or engagement; equal opportunities monitoring||For the performance of our contract with you or to take steps at your request before entering into a contract For our legitimate interests or those of a third party|
|To manage the performance of your appointment or engagement, including; making decisions about remuneration; paying you and, if you are an employee, deducting tax and social security contributions; conducting performance reviews, managing performance and determining performance requirements; making decisions about promotions; and gathering evidence for possible grievance or disciplinary hearings|
|To make decisions about your continued appointment or engagement, including: making arrangements for the termination of our relationship; education, training and development requirements; dealing with legal disputes involving you including accidents at work|
|To consider any complaints made to us about you, whether in connection with: your capacity with British Lacrosse Ltd as an employee, director, committee member, volunteer or contractor or in some other capacity; your participation in any competitions, events, training programmes, squads or teams; your qualifications or credentials; any examinations or assessments undertaken by you; or otherwise|
|To monitor and develop participation in lacrosse by evaluation of players’ engagement and participation through clubs, competitions and events, inviting players to participate in surveys for research and development purposes to establish if we are representative of what and who we aim to serve||For our legitimate interests or those of a third party|
|To conduct market research and statistical analysis to help us manage our operations, e.g. in relation to our competitions, events, training programmes, squads or teams||For our legitimate interests or those of a third party|
|To ensure our operational policies are adhered to, e.g. policies covering anti-doping, security, safety, safeguarding and internet use||For our legitimate interests or those of a third party|
|To develop our operations, such as improving efficiency, training and quality control||For our legitimate interests or those of a third party|
|To ensure the confidentiality of commercially sensitive information||For our legitimate interests or those of a third party|
|To prevent unauthorised access and modifications to our systems||For our legitimate interests or those of a third party To comply with our legal and regulatory obligations|
|To ensure safe working practices, staff administration and assessments||For our legitimate interests or those of a third party To comply with our legal and regulatory obligations|
|To support internal audits and quality checks||For our legitimate interests or a those of a third party To comply with our legal and regulatory obligations|
|To establish, exercise or defend legal rights or claims and responding to court orders or other legal obligations||For our legitimate interests or a those of a third party To comply with our legal and regulatory obligations|
|To undertake appropriate safeguarding checks, where required by law To comply with any legal and regulatory obligations that apply to our operations, e.g. under health and safety legislation or rules issued by relevant regulatory bodies||To comply with our legal and regulatory obligations|
|To gather and provide information required by or relating to statutory returns, external audits, enquiries or investigations by regulatory bodies. In particular, we are in some circumstances under a legal duty to disclose information to enforcement agencies. If we are required make a disclosure, we will usually not be able to tell you about it or the reasons for the disclosure||To comply with our legal and regulatory obligations|
|To send you email newsletters and other marketing materials||When you have given your consent|
“Special categories” of particularly sensitive Personal Information require higher levels of protection. We need to have further justification for collecting, storing and using this type of Personal Information. We may process special categories of personal information in the following circumstances:
- in limited circumstances, with your explicit written consent;
- where we need to carry out our legal obligations or exercise rights in connection with employment;
- where it is needed in the public interest, such as for equal opportunities monitoring [or in relation to our occupational pension scheme].
Less commonly, we may process this type of information where it is needed in relation to legal claims or where it is needed to protect your interests (or someone else’s interests) and you are not capable of giving your consent, or where you have already made the information public.
We will use your particularly sensitive Personal Information in the following ways:
- we will use information about your physical or mental health in order to manage your health and safety and/or that of others in connection with: your participation in any competitions, events, training programmes, squads or teams; your holding particular qualifications or credentials; or your undertaking any examinations or assessments;
- if you are an employee, we will use information relating to leaves of absence, which may include sickness absence or family related leaves, to comply with employment and other laws;
- if you are employee, we will use information about your physical or mental health where necessary to ensure your health and safety in the workplace and to assess your fitness to work, to provide appropriate workplace adjustments, to monitor and manage sickness absence and to administer benefits;
- we will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.
We may only use information relating to criminal convictions where the law allows us to do so. This will usually be where such processing is necessary to carry out our legal obligations.
Less commonly, we may use information relating to criminal convictions where it is necessary in relation to legal claims, where it is necessary to protect your interests (or someone else’s interests) and you are not capable of giving your consent, or where you have already made the information public.
We envisage that we will hold information about criminal convictions. We will only collect information about criminal convictions where we are legally able to do so.
We do not envisage that any decisions will be taken about you using automated means (i.e. where an electronic system uses Personal Information to make a decision without human intervention). We will, however, notify you in writing if this position changes.
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact us (see ‘How to contact us’). Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
3.5 With whom your Personal Information is shared
We will share your Personal Information with third parties where required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.
We will always treat your Personal Information with the utmost respect and we will not sell or rent it to third parties. We will not share your Personal Information with third parties for marketing purposes.
We may share your Personal Information with certain third parties, including:
- UK Anti-Doping and the World Anti-Doping Agency;
- the Disclosure and Barring Service, AccessNI and Disclosure Scotland;
- sportengland, sportscotland and sportwales;
- England Lacrosse, Lacrosse Scotland or Wales Lacrosse, World Lacrosse and other sports National Governing Bodies;
- clubs affiliated to England Lacrosse, Lacrosse Scotland or Wales Lacrosse, including individual members of those clubs;
- business partners, suppliers and sub-contractors for the performance of any contract we enter into with you, or for any service provided to us;
- examiners, assessors, trainers, instructors and coaches who provide services which you have requested or conduct any examinations or assessments which you have requested (and who may need to pass the same to emergency and medical services providers), who may be located outside of the UK or the EEA;
- other third parties who provide services which you have requested or conduct any examinations or assessments which you have requested (and who may need to pass the same to emergency and medical services providers), who may be located outside of the UK or the EEA);
- organisers of competitions, events, training programmes, squads or teams in which you propose to participate (and who may need to pass the same to emergency and medical services providers), who may be located outside of the UK or the EEA;
- regulatory bodies and law enforcement agencies both in the UK and overseas (including countries outside of the EEA);
- prospective employers and any other persons you may refer to us for the purpose of obtaining from us any references or verification of your qualifications or credentials;
- credit reference agencies for the purpose of assessing your credit score where this is a condition of us entering into a contract with you;
- the Courts
- our insurers and brokers;
- external auditors;
- our banks;
- external service suppliers, representatives and agents that we use to make our operations more efficient, e.g. typing services, marketing agencies, document collation or analysis suppliers;
We may also disclose your Personal Information to such third parties as may be necessary to enforce or apply any contract in force between you and us or to protect the rights, property or safety of British Lacrosse Ltd, our members or others. This includes exchanging information with other organisations for the purposes of security, law enforcement, fraud protection and credit risk reduction.
We will only disclose to a third party as much of your Personal Information as is required for the third party to fulfil the particular function and where required to do so we will have a contract in place with that third party requiring it to keep your information secure and not to use if for its own purposes.
Where it is in our legitimate interests to do so we may publish certain information in the public domain or the press, such as the results or outcomes of any competitions, events, training programmes, squads or teams in which you participate.
3.6 Where your Personal Information is held
Information may be held at our offices and those of our third party agencies, service providers, representatives and agents as described above (see ‘Who we share your Personal Information with’).
Some of these third parties may be based outside the EEA. For more information, including on how we safeguard your Personal Information when this occurs, see below: ‘Transferring your Personal Information out of the EEA’.
3.7 For how long is your Personal Information kept
We will keep and process your Personal Information for as long as is necessary to fulfil the purposes for which we collected it, or for as long as it is necessary to do so for legal reasons. Different retention periods may apply for different types of Personal Information.
To determine the appropriate retention period, we will consider the amount, nature and sensitivity of the Personal Information, the potential risk of harm from unauthorised use or disclosure, and whether we can achieve the purposes for which we process that Personal Information through other means.
When it is no longer necessary to retain your Personal Information, we will delete or anonymise it.
3.8 Transferring your Personal Information out of the EEA
It is sometimes necessary for us to share your Personal Information outside the United Kingdom (“UK”) and/or the European Economic Area (“EEA”), e.g.:
- if any of our servers is from time to time located in a country outside of the UK and/or the EEA;
- if your and/or our service providers are located outside the EEA;
- if you are based outside the EEA;
- if any competition, event, training programme, squad or team in which you propose to participate takes place outside the EEA.
These non-EEA countries may or may not have the same data protection laws as the UK and EEA. If we transfer your personal information outside of the UK and/or the EEA in this way, we will take steps to ensure that it is protected in the same way as if it were being used in the UK and/or the EEA, as the case may be, by using one of these safeguards:
- Transfer it to a non-UK and non-EEA country with privacy laws that give the same protection as in the UK and the EEA;
- Put in place a contract with the recipient that means they must protect it to the same standards as in the UK and the EEA.
More information is available on the UK Information Commissioner’s website and the European Commission Justice website.
If you would like further information please contact us (see ‘How to contact us’).
4. Your rights
You have the following rights in relation to the Personal Information which we hold, which you can exercise free of charge:
|Access||The right to be provided with a copy of your Personal Information (the right of access)|
|Rectification||The right to require us to correct any mistakes in your Personal Information|
|To be forgotten||The right to require us to delete your Personal Information—in certain situations|
|Restriction of processing||The right to require us to restrict processing of your Personal Information— in certain circumstances, e.g. if you contest the accuracy of the data|
|Data portability||The right to receive the Personal Information you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party—in certain situations|
|To object||The right to object: —at any time to your Personal Information being processed for direct marketing (including profiling); —in certain other situations to our continued processing of your Personal Information, e.g. processing carried out for the purpose of our legitimate interests|
|Not to be subject to automated individual decision-making||The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you|
For further information on each of those rights, including the circumstances in which they apply, please contact us or see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation. If you would like to exercise any of those rights, please, email, call or write to us – see below: ‘How to contact us’.
5. Keeping your Personal Information secure
We have appropriate security measures to prevent Personal Information from being accidentally lost or used or accessed unlawfully. We limit access to your Personal Information to those who have a genuine business need to access it. Those processing your Personal Information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
6. How to complain
We hope that we can resolve any query or concern you may raise about our use of your information.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of Data Protection Laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns or telephone: 0303 123 1113.
7. Changes to this Privacy Statement
This Privacy Statement was published in September 2021.
We reserve the right to amend this Privacy Statement from time to time without prior notice. You are advised to check this website regularly for any amendments (but N.B. amendments will not be made retrospectively).
8. How to contact us
Please contact us by post or email if you have any questions about this Privacy Statement or the information we hold about you.
Our contact details are shown below:
- British Lacrosse Ltd
- National Squash Centre
- Rowsley Street
- M11 3FF
- United Kingdom
Or please email us via General Enquiry on our contact form